2008 Official Filming and Videotaping Policies

Members of the press, speakers and attendees who plan to film or videotape sessions at the GDC must adhere to the following policies.

* * * Important Filming Guidelines at Moscone Convention Center * * *

You will need to request a representative from Local 16 IATSE if you plan to do any of the following at the Moscone Convention Center: equipment set-up and plug-in for camera operation, videotape or hard disk recorders, portable lighting, audio, and/or props. The only exception to all of this is if: a) you are a legitimate TV station or network, b) you have a self-sufficient (battery powered) camera and operator, AND c) your only intention is to gather film clips for a newscast. These individuals must carry valid press credentials and must make arrangements with fortyseven communications in advance of the event.

Please note the following important points associated with Moscone filming:

• A Local 16 technician will be required for every operating position within a film production. Coverage for each member of a crew will need to be one to one for each technical position.
• Local 16 labor can be contracted through Island Creative Management (ICM):
  Ed Abinsay, 415-834-0641
• A broadcast fee will apply for each technician if the intention of the video recording is for mass broadcast or webcast - including on demand video and web streaming. This is the equivalent to double time and is billed at an eight-hour minimum, regardless of how long the production is. ICM will bill your organization for this charge directly.

Additional Guidelines:

• Permission must be authorized for filming onsite by conference management or the GDC’s press relations representative: fortyseven communications. Please obtain a sticker for your badge from a fortyseven representative in the press room (West Hall, Third Level – Room 3018) which will indicate that you have been approved.
• Individual conference session recordings can be no longer than five minutes in length, and can only consist of the first five minutes of the session.
• Conference session footage taken at the event must be used as B-roll only with replay of 5 minutes total of the GDC at the most.
• Interconnecting with existing audio or video recordings is prohibited. In other words, you may not obtain a direct feed from the AV technician in the session room you are attending.
• Once permission for taping is obtained from conference management or fortyseven communications, recorder must also obtain permission from speaker.
• Requests for interviews with conference management must be facilitated through fortyseven communications. Prior to the conference, please contact fortyseven communications directly. Onsite, please proceed to the press room (West Hall, Third Level – Room 3018) for assistance.
• Recording of roundtables is prohibited.

Please note that press and attendees found violating these guidelines will be asked to leave the event. Conference associates staffing each session will be policing recording activity.

If you have further questions, please contact the following: