GDC | Frequently Asked Questions

 

Frequently Asked Questions


Here are answers to the most common questions people ask about GDC. If you have a question and can't find the answer, please contact us. Chances are, someone else has the same question.

Event Date & Location

When/Where is the 2018 Game Developers Conference?
When:
GDC Week: March 19-23, 2018
GDC Summits & Tutorials: March 19-20, 2018
VRDC@GDC: March 19-20, 2018
GDC Conference Tracks: March 21-23, 2018
GDC Expo: March 21-23, 2018

Where:
Moscone Convention Center
North, South, & West Halls
747 Howard Street, between 3rd & 4th Streets
San Francisco, CA 94103

Conference Registration

How do I contact a "live" person for registration help and information?
Please call (415) 947-6926 or (866) 535-8997 or email gdcregistration@ubm.com for help and information.
What is the cost of admission?
There are a number of different passes available for a variety of prices, depending on what parts of the GDC you want to see. For details about these passes and prices, visit our Passes & Prices page.
I've just registered online, when will I receive my receipt and confirmation?
If you registered and paid online, the final page of the registration process is your receipt and confirmation. Please make certain to make a copy of your receipt for expense purposes as well as any follow-up with the GDC Registration Department. If you printed an invoice and submitted it with your check payment, we will email you a confirmation and receipt, once your registration is received and processed. Online registration without payment does NOT secure the Alumni or Early registration discount. Email gdcregistration@ubm.com for assistance.
Why do I have to create a unique log in and password for my registration?
For your privacy and protection we require anyone registering online to create a unique login for access to their registration. Having a login allows you online access to your receipt, pass selection and information about your registration.
What are the IGDA member discounts for GDC registration?
Your IGDA membership number can be found at the top of your IGDA.org profile.
I have forgotten my IGDA membership number, how can I obtain it?
You can obtain your membership number by contacting the IGDA via phone at (856) 423-2990 or email.

Please be aware that the IGDA is not related to the GDC Registration Department.
How do I register a Group?
To take advantage of our group discount, your group must consist of 10 or more attendees from the same company and they must be registered at the same time. Additional registrations from the same company added at a later date will not be entitled to the group discount unless they are submitted under the same terms & conditions described here:

Terms and conditions: The group discount of 10% is only valid off the current registration price, including early discount registrations for All Access Pass, GDC Conference+Summits Pass, GDC Conference Pass, and GDC Summits Pass. No other passes are entitled to the 10% group discount. Additional discounts, such as Alumni, exhibitor or other special discounts are not combinable with the group discount.

If you are a studio interested in purchasing 10 or more GDC passes, please view our Group Registration section.
When do I receive my badge?
Badges will not be mailed in advance of the event. Please pick up your badge in person, on-site with your photo ID. Collecting multiple badges by a single person is not allowed. Please bring a copy of your receipt as verification of your registration. Touch 'N Go NFC badges will be in use at GDC 2018.

PLEASE TREAT YOUR BADGE/BADGE HOLDER AS CASH: Both the badge and badge holder are required for entry at GDC 2018. A non-refundable replacement fee equal to the original purchase amount will apply to all lost, duplicate, misplaced, stolen, or forgotten badge/badge holder requests. If your badge was complimentary, the fee will be the current on-site rate.
What is the address of the Moscone Convention Center?
The Moscone Center is on Howard Street, between 3rd and 4th Street in downtown San Francisco. For further directions to the convention center, please contact the facility directly at (415) 974-4000.

Moscone Convention Center
North, South and West Halls
Howard Street, between 3rd & 4th Streets
San Francisco, CA 94103

Show Hours

What are the GDC on-site registration hours?
The registration hours will be can be found at the Hours and Location Page.
What hours will GDC be open?
The conference hours will be can be found at the Hours and Location Page.

Travel & Hotels

Is there a discount available for lodging at GDC?
Yes, travel details are provided on the travel section of the website.

Session Recordings

Where can I find GDC session recordings after the conference is over?
GDC Vault contains thousands of hours of GDC content, available to attendees with All Access or GDC Conference+Summits pass through March 2019. For more information, please visit gdcvault.com.

Conference Schedule

Where can I find a schedule of conference sessions?
Conference sessions will be posted continually starting in October 17. Scheduling information will be available in late January.
Can I access conference information through the GDC mobile app?
The GDC Mobile App can be downloaded to an iPhone or Android device through the App store.

Speaking at GDC

I would like to speak at the conference. How do I submit a proposal?
Call for Submissions details are available here.
Are there specific subjects that I should submit speaking proposals for?
The GDC 2018 Call for Submissions is closed. Please check the respective Call for Submissions pages for further information on submitting next year.

Other Questions

Can I bring my child to the GDC?
Yes! While no one under the age of 18 (including infants in strollers) is allowed to attend the program, the Game Developers Conference is excited to be able to provide on-site child care services. Please visit the KiddieCorp website for more information and to register for child care services at GDC.
Is there a location in the convention center where I can nurse in a private room?
Nursing mothers may find privacy in the Moscone South Hall, Room 310.
Americans with Disabilities Act - How can I request assistance?
If you require special assistance, auxiliary aids, interpreters or other reasonable accommodations while at the conference and/or expo, please contact Jessica De Robinson, at least four weeks prior to the event date.
How do I access the Internet at the GDC?
Wireless Access is available in the lobbies and session halls of the North, South, and West Halls during the show. There is no technical support for the Wireless Access.
If I am an international attendee, do I need a visa to attend the conference?
Maybe, please view United States visa requirements here. After purchasing a conference pass, the attendee can submit a request for a letter of invitation to the conference. Please email your request for a letter of invitation to the GDC Registration Department.
How do I obtain a Letter of Invitation?
Letters of Invitation are usually only required by foreigners who must obtain a VISA in order to attend the conference.
  • All persons who require a Letter of Invitation to attend the conference must be registered and paid in full.
  • Letters of Invitation will only be issued to the registrant and only after the registration is paid in full.
  • Letters of Invitation are only issued in the name of the registrant.
  • Additional documentation may be required in order to complete the letter of invitation and verify your payment. Failure to provide the requested documentation by the specified date may result in the fees previously paid being reversed or returned.

To obtain a Letter of Invitation, please contact the GDC Registration Department.


Is filming and recording allowed onsite at the conference?
Legitimate news media with approved credentials and media badges whose only intention is to gather film clips for a newscast can receive special clearance to film onsite at the Moscone Convention Center, with restrictions.

Please note that there are strict limitations (even for media badge holders) for filming or recording at the Moscone Center including but not limited to filming or recording of GDC content/sessions.


PLEASE NOTE: Documentary film crews are not considered legitimate news media and therefore union regulations require hiring a Local 16 IATSE representative, in addition to gaining filming approvals from the GDC organizers via gdcpress@fortyseven.com.

Please note that GDC organizers reserve the right to approve all filming and recording of all GDC content within the Moscone Convention Center. To view more information regarding the filming policies, as well as details on how to hire a labor technician/union representative, please click here.

Conference Associate Program

Are there conference associate opportunities at the GDC?
For information regarding the GDC conference associate program check here.

Cancellation Policy

What is the cancellation policy at GDC 2018?
To cancel, change, or substitute your pass, please download the Registration Update Form and submit your request via email, fax (415-947-6011) or mail it to:

UBM Events Registration Department
GDC 2018
131 W First Street
Duluth, MN 55802

Requests for conference or expo registration refunds before February 23, 2018 are subject to a $300.00 service charge. Refunds are not available after February 23, 2018, and are not available for no-shows. If you have any questions, please contact gdcregistration@ubm.com.

 

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